Black Ink: Tech Woes

By Kevin Skimp

From Patricia in South Carolina

Hi Kevin,

I took your advice and switched to CS5 with InCopy for our editorial workflow – and I love it!!! I can’t imagine ever going back to the clunky things we were doing before. But I have a question: I’ve loaded our paragraph styles from our InDesign template into InCopy (at launch, with no documents open), but they aren’t being retained by InCopy. I have to reload them with each document. I know I must be doing something wrong. I can find nothing in the online documentation. I could sure use your help!

You’ve missed one bit of information regarding your styles, Patricia.
When you load your paragraph styles as described, every new document should include these styles in the Paragraph Styles panel. However, any templates or documents that were previously created will not include these styles. My recommendation is to open your templates, load your styles, then resave the templates.

From Andrew in Saskatchewan
I just recently upgraded my Mac, and installed CS5. When I first went to create a Postscript file, I noticed that there was no printer driver to associate with the printer. Before this I was using a trial version for about a week and this was not an issue, Adobe 9 PDF was the PPD for the printer. I have searched Google for some answers and have found nothing reliable. I am hoping you can help me fix this problem.

Hi Andrew,
You must have missed my column on this subject three months ago. Visit and you’ll find a step-by-step guide on how to fix this issue. The problem occurred when you installed the Snow Leopard operating system on your computer. Fortunately, it’s fixable.

From Shari in West Virginia
So, we are switching printers for our publication and I submitted a sample of this week’s issue. The printer called to tell me all my fonts aren’t embedded. That can’t be so. I’ve used my “Slimp” presets for years ever since hearing you speak at a West Virginia Press Association conference a few years ago. So I investigated and I did find the basic fonts are listed under “Never Embed Font” even though I have “Embed all fonts” checked. I’m guessing that is an override that could be causing the issue. Am I right? Everyone in our state knows you are THE GURU, Kevin!

Hi Shari. You’re too kind.
And yes, you are correct. The setting to never embed certain fonts overrides your other settings. This probably happened because you started with the standard settings in Distiller when creating your new settings. It’s always best to start with the “Press Quality” settings and go from there.

From Mary in South Dakota
Hi Kevin,

After hearing you speak in South Dakota a few weeks ago, we took your advice and got Adobe Creative Suite 5 and I got a new Mac, which I love! But, the rest of the crew is still using Quark. I’m flip-flopping between the two programs until we’ve all switched over. Here is my problem: We do our paper in Times New Roman and Arial (mainly). The fonts are in there and they’re recognized by Photoshop and those programs, but when I pull up the files in Quark it says those two fonts are missing. When I look to replace them it doesn’t list them so I can replace them. Do you have any idea what would cause this? Any help would be so helpful.

Yes, Mary, I do.
The latest Mac operating system often doesn’t recognize certain fonts. When this happens, you can usually install the fonts within the fonts folder of a particular application and that application will recognize them. I wrote a column on the subject a few months ago. You can find it at

From Debbie in Arkansas
Hi Kevin,

What scanner would you recommend? I have a MicroTek and it didn’t last any time. By the way, everyone loved your classes at the tristate convention!

Thanks, Debbie.
Get an Epson scanner. I use the Epson 4490 but that’s not a big deal. As long as it’s an Epson, you’ll get good results.

From john in Arkansas
We keep up with your columns in the Arkansas Press Association newsletter. I’m finally ready to take the plunge into the world of Macs. After battling viruses, etc., I think it’s time for a change. Our computers are seven years old, so it’s time for new machines anyway. How difficult will it be for our staff to make the switch? From what little I’ve done on Macs, I can’t see much difference between Mac InDesign and PC InDesign. What do you think?

I don’t normally get involved in such debates, John.
But since you asked, I don’t think your staff will have any problems converting from PCs to Macs. Obviously, you can create a publication on either platform with good results. However, the benefits of working in a Mac environment far outweigh the initial setup and training hurdles.

© Kevin Slimp

Kevin Slimp serves as director of the Institute of Newspaper Technology, a training program for newspaper professionals sponsored by the University of Tennessee and Tennessee Press Association. In addition, Slimp speaks at newspaper conferences throughout the United States and Canada. His previous columns can be found at

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